Treatment Services Solicitation

July 11, 2018

An Offeror’s conference was held at the U.S. Probation Office, Southern District of New York.

During this conference the BPA Process was reviewed by section of the BPA.

Section A, on the cover page "Solicitation/Offer/Acceptance" the name and address of offeror should be the main contact for the contract, the person who is identified to receive communication regarding the solicitation. RFPs should be emailed to the emailed to the person identified in Section 5: Paula_F_Dunn@nsyp.uscourts.gov. The RFP should be emailed as a PDF. It can be sent as one document.

Section B, "Supplies and Services". This section identifies the type of services and the catchment area for that solicitation. The vendor must be located in the catchment area indicated in the solicitation, however, referrals to the program under the BPA do not have to be located in the catchment area. The number of potential vendors for the solicitation is indicated. The U.S. Probation Office may accept a minimum of 1 vendor or up to the maximum indicated. The eligible vendors will be ranked by technical acceptability (can meet all of the needs in the BPA) and lowest priced. Estimated monthly quantities provided are based on referrals made by Probation and Pretrial Services for services billed over the past year. They are provided in order for the vendor to accurately determine their pricing.

Section C, "Statement of work". This sections describes in detail what each project code requires from the vendor. The vendor must be able to provide all of the described services and explain how in their proposal. Not all RFPs request all project codes. Some of the RFPs also include "local needs" that the vendor must be able to meet. These are outlined in Section C. The requested services and codes are denoted in Section B. The BPA when issued will be a 1 year agreement renewable each year for two years. Then the solicitation process is done again. Renewal of the BPA is based on performance. Performance is audited in the Post Award Monitoring Reviews done two times the first and second year and once the third year.

The U.S. Probation Office has put out a new RFP this solicitation - Mental Health Case Management Services - Project Code 6000. This is the first time that we are soliciting for this service. It is a stand-alone solicitation but can be performed by a vendor with other BPAs. The BPA is intended to provide intensive support for severely mentally ill clients and the officers supervising them. It is requesting intensive community-based services supporting coordinating linkage and access to community services, direct services assisting with transportation, escorting to appointments, housing, financial support, applications for services and crisis intervention. Encouraged vendors who may be able to provide these services to apply for this BPA with the understanding that our office will be working with them closely.

Changes in Statement of Work for sex offender treatment. Treatment is now divided in to two distinct stages, the primary stage and the maintenance stage. Pointed out that during the maintenance stage vendors should be aware that additional assessments will need to be provided and they should consider this when pricing. The Statement of Work states:

The practitioner uses at least one dynamic risk assessment in the prediction of dynamic risk factors linked to sexual re-offense on a population most similar to the offender being evaluated. Examples of assessments include: Stable 2000/2007, Sex Offender Treatment Intervention Progress Scales (SOTIPS), Structured Risk Assessment - Forensic Version (SRA-FV), Violence Risk Scale-Sexual Offender Version (VRS-SO). This assessment is updated at intervals consistent with the assessment tool and used to aid in identifying sex offense specific goal and objectives the offender has completed.

The assessment tool used by the U.S. Probation Office is the Post Conviction Risk Assessment (PCRA) and is done within the first 60 days of supervision, six months in to supervision and one year in to supervision and yearly after. It is at times done in between these time when there are significant changes however, the vendor will only need to provide their assessment on the scheduled assessment dates. There will be a new treatment program profile that will include the PCRA results when the referral is made and subsequent PCRAs should be sent by the USPO to the vendor.

Section E, "Inspection and Acceptance" After the submission deadline for RFPs on July 27, 2018, an onsite inspection will be performed by the government. All vendors will be determined suitable or not on a pass/fail criteria. We calculate cost based on submitted prices over the 3-year life of the proposed agreement and determine how many vendors we will be using within the amounts indicated in Section B of the solicitation.

Section F, "Deliveries or Performance". Vendors will be required to make immediate placement in to treatment without regard to waiting lists or back logs. There is an exception for residential/detoxification programs if no beds are available. They will be required to put clients in the first available bed. Vendors cannot refuse services to any client except if the client poses a danger to staff or other clients, must seek Government’s approval. The vendor cannot terminate clients without government’s approval.

Follow up on questions from offerors:

  1. If a vendor is issued an RFP, can the vendor open another site after the RFP is issued that will operate under the RFP?
  2. As long as a vendor can meet the RFP requirements, including all requirements in the Statement of work, the vendor may provide services under that BPA in all locations within the RFP’s catchment area approved under section E.1 of the BPA. Which is to say, the vendor must provide all information on the location and meet all criteria under section E.1 including a site visit.
  3. If an offeror has previously subcontracted for a previous vendor, can they utilize the site visits performed as a subcontractor in their proposal for this solicitation?
  4. If a site visit was performed at the location where they will be using for this solicitation, the offeror can use the site visits performed while subcontracting for another vendor.
  5. Is there a word document version of the RFP?
  6. There is not a word document version of the RFP.
  7. The description of Case Management Services does not include an Assessment of the defendant/offender. Does that mean that the defendant/offender is referred with paperwork that states what community services are recommended? 

If your agency can provide the services under a separate solicitation the client may be referred for services needed. If your agency has only bid on or received the BPA for Case Management Services, part of the Case Management would be to coordinate with the other agencies working with the client to obtain assessment and other information.


July 10, 2018

RFP for 0208-19-02 has been reposted. The EMQ's for 6015 were corrected.


June 26, 2018

RFP's for 0208-19-01 through 0208-19-09 have been reposted with attachment J.10 - Department of Labor Wage Determination


June 25, 2018

This notice is to announce that the solicitation process for treatment services beings as of the date of this posting. Requests for Proposals have been posted for download on this website. They are located on the right had side of this page. They are organized by service and catchment area.

As of this posting, we can no longer field questions regarding specific agreements. However, we will be holding an offeror's conference on July 11, 2018, at 10:00 a.m. at the U.S. Probation Office located in the U.S. District Courthouse, 500 Pearl Street, 6th Floor Conference Room, New York, New York. The purpose of this conference is to review the RFP process and answer any questions you may have with regard to the specific agreements in a public forum.

RFP's are due on July 27, 2018, by 5:00 p.m. via email. Please send your proposal in .pdf format to Paula_F_Dunn@nysp.uscourts.gov


June 25, 2018

This notice is to announce that the solicitation process for treatment services beings as of the date of this posting. Requests for Proposals have been posted for download on this website. They are located on the right had side of this page. They are organized by service and catchment area.

As of this posting, we can no longer field questions regarding specific agreements. However, we will be holding an offeror's conference on July 11, 2018, at 10:00 a.m. at the U.S. Probation Office located in the U.S. District Courthouse, 500 Pearl Street, 6th Floor Conference Room, New York, New York. The purpose of this conference is to review the RFP process and answer any questions you may have with regard to the specific agreements in a public forum.

RFP's are due on July 27, 2018, by 5:00 p.m. via email. Please send your proposal in .pdf format to Paula_F_Dunn@nysp.uscourts.gov


May 9, 2018

Administrative Office of the U.S. Courts announces District Courts are seeking interested vendors to provide a variety of treatment services.

Please see the below post.

Please send all inquiries to:

USPO Specialist Paula F. Dunnvia email to: Paula_F_Dunn@nysp.uscourts.gov

Inquiries submitted after June 15, 2018 will not be entertained.


May 9, 2018
Solicitation Number:
TS-OPPSO-2019
Notice Type:
Presolicitation

Synopsis:

THIS IS A PRE-SOLICITATION NOTICE - PROPOSALS WILL NOT BE ACCEPTED IN RESPONSE TO THIS NOTICE.

ATTENTION VENDORS: TO FIND OUT WHETHER A DISTRICT WILL ISSUE A SOLICITATION FOR TREATMENT SERVICES, CONTACT THE CHIEF PROBATION OR PRETRIAL SERVICES OFFICER IN THEIR RESPECTIVE DISTRICT WITHIN 30 DAYS FROM THE DATE OF THIS ANNOUNCEMENT. Telephone numbers for the Chief Probation and Pretrial Services Officer may be obtained in the Federal Government section of your telephone directory or by using the court locator online at http://www.uscourts.gov/court_locator.aspx

The federal Judiciary intends to procure treatment services for federal defendants and offenders using Blanket Purchase Agreements. Solicitations for Blanket Purchase Agreements may be issued for districts in the United States and territories, including Alaska, Hawaii, District of Columbia, Guam, Northern Mariana Islands, Puerto Rico and U.S. Virgin Islands. Required treatment services may include urine collection, counseling, physical examinations, outpatient and inpatient detoxification, medication, short and long term residential placement, transportation and therapy.

Interested treatment providers must respond timely to solicitation deadlines and clearly show that (1) they can provide services, (2) such services will be provided by certified, licensed professionals with experience in such treatment, and (3) prices of such treatment shall be as low as or lower than those charged to the treatment provider's most favored customer for comparable quantities under similar terms and conditions.

Contracting Office Address:
One Columbus Circle, NE, Suite 3-250
Washington, District of Columbia 20544
United States

Place of Performance:
The United States and territories, including Alaska, Hawaii, District of Columbia, Guam, Northern Mariana Islands, Puerto Rico and U.S. Virgin Islands.

United States

Primary Point of Contact.:
Kimberley Tucker
Kimberley_Tucker@ao.uscourts.gov
Phone: 202-502-2317

General Information

Notice Type:
Presolicitation

Posted Date:
May 9, 2018

Response Date:
-

Archiving Policy:
Automatic, on specified date

Archive Date:
September 30, 2018

Original Set Aside:
N/A

Set Aside:
N/A

Classification Code:
G -- Social services

NAICS Code:
621 -- Ambulatory Health Care Services/621420 -- Outpatient Mental Health and Substance Abuse Centers